Strategic Sourcing and Vendor Management - Mechanical Power Inc.

Whether it’s a small startup with a few vendors or a multinational corporation with global outreach, strategic sourcing and vendor management are equally important. When it comes to strategic sourcing, the policies and processes you adopt serve as the foundation of a cost-effective and efficient supply chain system.

Strategic sourcing is an integral aspect of the supply chain. It focuses on “how” companies can procure that may involve consistent evaluation of buying activities. The objective of strategic sourcing is to extend efforts beyond procurement and become more proactive towards organizational needs.

Your sourcing strategy allows you to determine and manage company spending, forecast all the needs and requirements, and analyze previous purchase decisions. In essence, strategic sourcing is a linear function that grows over time. If your company has a complex supply chain process, then it makes it all the more important to thoroughly review your sourcing strategy.

Strategic Sourcing: Elements and Practices

Market Research

Market research is a vital element of strategic sourcing. In fact, extensive market research makes it clear who plans to provide what goods or services. This is a crucial part of procurement and vendors’ consolidation that might have many overlapped offerings.

Category Management

One of the hallmark aspects of strategic sourcing is category management and categorization of groups like IT and marketing that may be similar. It also includes categorization of budget and whether or not it meets organization needs.

Needs Assessment and Cost Analysis

At this stage, you need to conduct a needs assessment that refers to a proactive evaluation of organization needs in all departments. Strategic sourcing also involves analyzing all the existing costs inside each category or department.

Supplier Management

Strategic sourcing is all about managing suppliers at a macro level and that involves consolidating, negotiating, and categorizing.

Forecasting

Another integral aspect of strategic sourcing is forecasting that involves planning the delivery of goods or services to meet specific enterprise needs. Typically, it involves annual forecasting that needs frequent revisions in order to monitor the performance of the plan.

Analytics

Analytics of strategic sourcing paint a clear picture of how yearly forecasts are revised. It includes the strategic element and related operations that have been evaluated. In addition, analytics include the historical performance of forecasts and historical purchases. You can perform continued analysis of the entire spending to define key attributes of strategic sourcing.

Strategic Sourcing Process

The Essence of Vendor Management

Vendor management is essentially a process to start and build relationships with reliable providers. These providers offer goods and services to the buyer to maintain regular operations and fulfill orders.

Vendor management is essentially involves several stages. From the perspective of the buyer, main vendor relationship management revolves around vendor selection, contract negotiation, risk assessment, onboarding, and managing, monitoring, or mitigating the performance risk.

Standard Vendor Management Practices

Effective vendor relationship management leads to customer satisfaction, high-profit margins, and better quality output.  Since vendor relationships can vary, focus on building uniform communication and trust to make the vendor management relationship a success.

Best practices of vendor management include:

  • Defined rules of communication and engagement
  • Day-to-day milestones, check-ins, and schedules
  • Regular communication
  • The consistent and strategic bidding process
  • Build long-term partnerships and VM relationships
  • Convey clear priorities and information
  • Negotiate fair and win-win agreements
  • Focus on business ethics

Supplier and Vendor

It’s true – the term supplier is often gets confused with the vendor. Today, different kinds of companies use more than one vendor management solution. In fact, large enterprises work and maintain relationships with hundreds of vendors. But ultimately, all vendors tie together in a single supply chain that can stretch throughout the world. So, it is important to establish the organizational needs, choose the right vendors, and track their performance.

Enterprises that run global operations and maintain relationships with vendors throughout the world now keep their data secure in cloud servers. It cuts out the need for manual and outdated systems. Consequently, it creates more visibility, increases vendor performance, and reduces supply chain risk.

Vendor Relationship Management

Select the Perfect Vendor Management Solution

The right vendor management solution helps a company deliver the best value across all its business departments and areas. Opt for the solution that grants you more control and saves costs at the same. In proactive VM, continuous contact is essential.

If you want to propel vendors to deliver, make sure internal processes are smooth. With advanced vendor management software, businesses can achieve their goals at a lightning speed. Also, opt for a compliant vendor management solution that allows you to make periodic assessments and ensure there’s no risk attached to the industry standards.

It is also vital to ensure supply chain continuity and resilience when you look for alternative vendor management plans. Risk management is another key consideration to select the best VM solution. Your objective should be to work side-by-side with vendors and mitigate risks. With regular performance evaluation and management of suppliers, you can resolve issues before they spiral out of control.

Despite what vendor management solution you choose, innovation should be at the center of it. In order to develop and grow in a competitive market, businesses need to embrace new technologies. Effective vendor management positions your business to leverage the benefits of the newest changes in the products or services.

Sum Up

In 2021, companies adopt technology and processes that can boost visibility and efficiency across strategic sourcing and associated responsibilities. The trick is to address strategic sourcing and vendor management through a holistic approach. Every company needs to assess its strategy to cut back on costs, empower business operations with advanced tools, and increase efficiencies. The right strategic sourcing and vendor management is the answer to achieve short and long-term goals successfully.

Maximize the efficiency of your business with Global Sourcing Experts

Sourcing the highest-quality products at competitive prices from around the world.

Daniel Szwed - Digital Marketing Manager
Mechanical Power, Inc.